Dutch Passport, ID Card

You may be asked to identify yourself when you cross a border, check into a hotel or withdraw money at a bank. In many European countries, you can make do with a Dutch identity card. But in other countries, you will have to produce a passport and sometimes a visa and an inoculation certificate. A driving licence is not an official identity document and is not accepted as such abroad.

The Embassy issues 5 types of passports. The most common are the national passport and the business passport. The only difference between these two types of passports is the number of pages. The business passport has more room for visas and is meant for people that travel extensively to countries that require them to have a visa.

Upon application for a new passport the applicant has to come to the Embassy in person with all of his/her current passports and a photograph that meet the requirements, which can be found in the Photo Matrix.  For the application of a minor, a person younger than 18 years old; at least one parent have to be present when applying. Both parents however need to sign the application form. The absent-parent needs to give permission for the application of a new passport by signing a statement in which the parent gives formally permission. From both parents the original passports should be shown or from the absent parent a legalized copy of the passport with a signature on it.

The Embassy issues 5 types of passports. The most common are the national passport and the business passport. The only difference between these two types of passports is the number of pages. The business passport has more room for visas and is meant for people that travel extensively to countries that require them to have a visa.

Upon application for a new passport the applicant has to come to the Embassy in person with all of his/her current passports and a photograph that meet the requirements, which can be found in the Photo Matrix.  For the application of a minor, a person younger than 18 years old; at least one parent have to be present when applying. Both parents however need to sign the application form. The absent-parent needs to give permission for the application of a new passport by signing a statement in which the parent gives formally permission. From both parents the original passports should be shown or from the absent parent a legalized copy of the passport with a signature on it.

The collection of the passport has to be done in person or you can choose to have the new passport send by DHL to your home-or working address (within Malaysia). If you like to have your new passport send to you, your current passport will be made invalid.

It is possible to have the name of one’s wife/husband included in the passport. If the addition was not there before we need to see a legalized copy of the marriage certificate (N.B. if the marriage certificate is not Dutch it needs to be translated and legalized in the country of origin first). The legalization should not be older than 6 months.

Checklist

For the application of a passport a checklist with the required documents is in use.

The checklist is per category:

– first passport application for minor (minor first)

– renewal of a passport for a minor (minor renewal)

– first passport application for an adult (adult first)

– renewal of a passport for an adult (adult renewal).

The checklist is to be downloaded at the right side of this page.

N.B.: incomplete passport applications will not be taken in.

The other types of passport:

Children’s passport

Children’s passports are issued to children below the age of 16 years. For the application of a minor, a person younger than 18 years old; at least one parent have to be present when applying. Both parents however need to sign the application form. The absent-parent needs to give permission for the application of a new passport by signing a statement in which the parent gives formally permission. From both parents the original passports should be shown or from the absent parent a legalized copy of the passport with a signature on it.

Emergency passport

An emergency passport may be issued when one’s regular passport was stolen or is lost and immediate issuance of a passport is necessary. We aim to issue the emergency passport within 24 hours after the application. It is important though to have a copy of the stolen/lost passport to make this possible. If a copy of the stolen/lost passport is not available we are obliged to verify the applicant’s personal information with the Dutch municipality or Embassy that issued the passport.

We advise to keep a scanned copy of your current passport in your email inbox, as it is often the case that the hardcopy copy of the passport is stolen or lost together with the original passport.

As opposed to the regular term of 5 years, an emergency passport is only valid for a maximum of 1 year. If the application is made based on the theft of the original passport, it is advisable to make a police report before applying for the emergency passport. Your (travel-) insurance might also ask for a police report.

Second passport

A second passport can be applied for when the applicant is able to show that he/she often has to travel to conflicting countries for business purposes or if urgent travel is regularly necessary at a time the passport is with foreign authorities for a visa application.

If it the first time applying for a second passport, the application has to be supported by an original letter from the applicant’s company explaining why the second passport is necessary.

With the first as well as any subsequent the applicant is required to submit copies of all the used pages of the original as well as the second passport.

In accordance with article 24 Paspoortuitvoeringsregeling Buitenland (PUB) 2001, the validity of a second passport is 2 years.

Current rates in Euro (as per 01-01-2013)

National passport

84,80

Business passport

84,80

Children’s passport (below the age of 16)

84,80

Emergency passport / Laissez Passer

46,15

Second (business) passport

84,80

Amounts are payable in cash money in local currency at the prevalent administration rate

Applying for a travel document

As a Dutch national, you can apply for a Dutch passport at Dutch embassies and many consulates. It doesn’t matter if you live in the territory served by the embassy or consulate or are staying there temporarily. In some countries, you can also apply for a Dutch identity card at the embassy or consulate.

 

Compulsory identification

On 1 January 2005, the Compulsory Identification (Extended Scope) Act came into force. Since that date, anyone aged 14 and over must be able to produce an original valid identity document and carry it with them at all times. Failure to produce an original, valid identity document is a criminal offence.

 

You may be asked to identify yourself when you cross a border, check into a hotel or withdraw money at a bank. In many European countries, you can make do with a Dutch identity card. But in other countries, you will have to produce a passport and sometimes a visa and an inoculation certificate. A driving licence is not an official identity document and is not accepted as such abroad.

Lost passports

If you lose your passport abroad, the nearest Dutch embassy or consulate can help you obtain a new passport or temporary travel document (emergency passport or laissez passer).

Passports and other identity documents

On 1 January 2005, the Compulsory Identification (Extended Scope) Act entered into force. Since then, everyone in the Netherlands aged 14 years and older has been obliged to carry an original valid identity document (not a copy). Failure to produce an original valid identity document is an offence.

Biometric information in passports

Dutch passport

You may be asked to identify yourself when you cross a border, check into a hotel or withdraw money at a bank. In many European countries, you can make do with a Dutch identity card. But in other countries, you will have to produce a passport and sometimes a visa and an inoculation certificate. A driving licence is not an official identity document and is not accepted as such abroad.

FAQs about the new passport

Questions and answers about biometric travel documents and how their introduction will affect Dutch nationals living abroad.

One person, one passport

In 2009, a second biometric feature was added to the travel documents of EU member states. Every travel document carries two fingerprints. The EU has amended its regulation governing standards for security features in travel documents. As a result, parents may no longer add their children to their own passports.

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